In this page, eSpace staff can find useful templates to prepare a CE study:
Each email can be adapted for a specific study, sentences in [brackets] need to be personalized. If major or recurring changes are identified, eSpace staff should update the templates below.
Dear Space Technology Students,
Are you willing to get hands-on experience on the design of a space mission ? The EPFL Space Center needs you !
At eSpace, [we have received a request from [Client] to] (OR if part of credited course :) [in the frame of the 2-credits Concurrent Engineering course (ENG-411) of the EPFL Minor in Space Technology, we will] conduct a Concurrent Engineering (CE) Study at our Concurrent Design Facility to come up with [mission to design].
These CE studies, as first made known by ESA, are short design sessions where engineers of different specializations collaborate closely, in an unique location and on a common model, to come up with quick and realistic designs for missions in space or other domains.
Today, we offer you the opportunity to participate in this [nb of week] challenge that will last from [date] to [date] ([half-days or full days]). This is an incredible opportunity and a rare experience to gain knowledge on space mission design.
If you are interested, please fill-in the attached questionnaire [link to google questionnaire] to let us know which domain of expertise is more interesting for you. We’ll do our best to assign preferred roles but don’t wait too long ! Places are limited.
Please feel free to contact us should you have any questions.
Dear [Jean-Michel Expert],
We are writing to you on behalf of the EPFL Space Center (eSpace), a center of the Swiss Federal Institute of Technology in Lausanne.
At eSpace we have built an expertise in conducting Concurrent Engineering (CE) Studies. These CE studies, as first made known by ESA, are short design sessions where engineers of different specializations collaborate closely, in an unique location and on a common model, to come up with quick and realistic designs for missions in space or other domains.
We have received a request to conduct such a study for [Client] on the topic of [Mission].
In this context, we [are selecting/have selected] a team of [nb] [students/engineers/other] to work on this study. These participants will need support in [Complicated Stuff] and, judging from your experience in this field, we believe you could be of tremendous help for this [challenge/project].
Should you accept, the amount of support from technical experts that we usually foresee is around [nb hours] over the study duration ([duration]). The study takes place at eSpace Concurrent Design Facility in Lausanne, Switzerland but you would not be required to be present as regular video chats and/or direct messages with the engineers are also acceptable. The compensation for your investment in this study would be estimated from the basis of [money] CHF per hour and would be compensated by EPFL Space Center.
We are available to answer any of your potential questions and look forward to hearing from you.
Dear [Expert name],
Thank you for accepting to participate in the [mission name] Concurrent Engineering Study that will take place on [date of the CD study] at our Concurrent Design Facility. Based on [availability/skillset], we are pleased to announce to you that you will be participating as our [domain] expert.
The kick–off session will take place on [date] at our Concurrent Design Facility ([room, eg. PPH332], Ecole Polytechnique Fédérale de Lausanne, 1015 Lausanne). The COMET-CE software will be used during this study (and pre-installed by our team on the machine that you will use). In case you have never used COMET, please make sure to read [future section of the wiki/this basic tutorial]. Further documentation about the mission will also be available in the [Mission name] CE study data pack that will be shared after the kick-off.
Please feel free to contact us should you have any questions, otherwise, we are looking forward to meeting you during the mission kick-off.